Request through eVetRecs
Veterans and eligible next of kin of deceased former service members can create a customized National Archives request online.
Open eVetRecsSeparation documents
Replace or retrieve your DD214.
A DD214 documents a period of active-duty service and separation. Use the official route that matches where the record is held, then give enough identifying detail for the custodian to locate the right file.
Choose a request route
Three common ways to locate a separation document.
The newest records may still be maintained by a military branch or available through a Department of Defense account. Older records commonly move to the National Personnel Records Center.
Send Standard Form 180
Complete SF-180 when you prefer mail or fax. The location tables on page 3 route the form by branch, service dates, and record type.
View SF-180 directionsCheck DoD access
Recently separated service members may be able to retrieve personnel documents through milConnect while the Department of Defense still holds them.
Visit milConnectBefore you submit
Prepare the request so it can be matched to the correct record.
Incomplete identifying information and missing authorization are common reasons a request takes longer.
Gather the veteran’s service details.
Use the full name used during service, branch, service number, Social Security number, dates of service, and date and place of birth. For a fire-related record, include the last unit, place of entry, and place of discharge if known.
Ask for the exact separation document.
Identify the DD214 or equivalent separation document and the period of service you need. If you need a broader personnel file, use the Military Records guide to choose the right record type.
Include authorization when required.
A written request for a non-archival federal record must be signed and dated. An authorized third party should include the veteran’s signed permission. Eligible next of kin requesting a deceased veteran’s record should include proof of death.
Use the destination listed for your record.
Do not assume every SF-180 goes to the same office. Use the tables on the current form to identify the custodian based on branch, separation date, and document type.
Keep a copy and track the request.
Retain the submitted form and any confirmation number. The National Archives provides a separate request-status page.
Who may request a copy
Access depends on the age of the record and your relationship to the veteran.
Military personnel files become archival and open to the public 62 years after the service member leaves the military. Newer records remain subject to privacy restrictions.
- The veteran may request their own non-archival record.
- Eligible next of kin may request records for a deceased veteran and should provide proof of death.
- An authorized representative may request restricted information with the veteran’s written consent.
- Anyone may order an archival record, although reproduction fees may apply.
Why the DD214 matters
The document may support several post-service needs.
The receiving agency decides which copy and supporting information it requires. Ask the agency before sending your only copy.
VA benefits
Verify qualifying service, dates, character of discharge, and other details relevant to a benefit application.
Employment & licensing
Support veteran preference, training, state benefits, or professional applications when proof of service is required.
Burial & memorial benefits
Document service for cemetery scheduling, a burial flag, a marker, or other military honors.
Replacement versus correction
A copy request does not change the military record.
The National Archives can provide a copy of the separation document it holds. If a DD214 contains an error or the discharge characterization should be reviewed, the request generally belongs with the appropriate military service correction board or discharge review board.
DD214 questions
Quick answers before you request.
Can I get a DD214 entirely online?
eVetRecs starts the request online, but the required authorization and delivery process depend on the age and location of the record. Follow the instructions produced by the system.
Does the National Archives charge for a copy?
Most basic requests for non-archival personnel records from veterans or authorized next of kin are handled without a fee. Archival records open to the public may have reproduction charges.
What if I need the record for a funeral or urgent medical need?
Use the emergency option in eVetRecs or describe the emergency in the purpose section of SF-180. National Archives publishes separate instructions and contact details for urgent requests.
What if the record was affected by the 1973 NPRC fire?
Submit the request with as much unit, entry, and discharge information as possible. The National Personnel Records Center may use alternate sources to reconstruct service, which can take additional time.
Need more than a separation document?
Compare personnel, treatment, clinical, medal, and VA claim records before submitting another request.